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Careers

Recording Specialist

St. Paul

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Job Brief

We are seeking a Recording Specialist who will be responsible for reviewing recordable mortgage closing and title documents to ensure compliance with county requirements and submitting them to the county recorder for placement on land records. The candidate should possess a basic understanding of mortgage closing transactions and related documents such as mortgages, deeds, subordinations, and assignments.

Roles and Responsibilities

  • Proofread and audit recordable documents before sending them to the county recorder.
  • Handle and process various mortgage-related documents, including assignments, Deeds of Trust, Warranty/Quit Claim Deeds, releases, and affidavits.
  • Process recording fees by interpreting and verifying related mortgage documents.
  • Manage the processing of mortgage documents, including addressing rejections and resubmissions.
  • Proof incoming documents and anticipate potential issues regarding process implementation (e.g., hardcopy or electronic).
  • Assist the eRecording team with daily tasks such as binning, printing, and stapling.
  • Occasionally support the eRecord and offshore teams by processing Level I and Level II Electronic Recording/E-Filing tasks.
  • Collaborate with the Recording team to handle urgent document requests as assigned.

Requirements

  • Education: High School Diploma or equivalent.
  • Experience: Minimum of six months of mortgage closing or title experience.
  • Strong customer service and communication skills.
  • Proficiency in basic computer programs, including Microsoft Word, Excel, and Outlook.
  • Excellent time management and attention to detail.
  • Proven ability to meet daily, monthly, and project deadlines.
  • Flexible, adaptable, and capable of working independently or in a team environment.
  • Ability to thrive in a fast-paced, team-oriented environment.

Physical Requirements:

  • Ability to lift up to 25 pounds.
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